Quick answer
What is needed for private limited company registration in Delhi?
Private limited company registration needs directors with digital signatures, identity and address proof for every subscriber, a Delhi registered office with a utility bill and owner's consent, a name that MCA will accept, and the MoA and AoA. Everything is filed online in SPICe+, which also issues PAN and TAN.
- Filed with MCA in SPICe+ and its linked forms
- Shareholders' liability is limited to their shares
- Investors can buy equity; LLPs cannot offer this
- Annual audit and ROC filings apply from year one
What is a private limited company and who should register one?
A private limited company is a separate legal person owned by shareholders and run by a board of directors; shareholders risk only the money they put into shares. It suits Delhi businesses that want outside investment, plan to grow headcount, or deal with corporate clients who prefer contracting with a company.
Founders often pick this form because it is the one venture investors, banks and large buyers already know how to deal with. Shares can be transferred, new shareholders can join through allotment, and employee stock options are possible. The trade-off is more governance: a statutory audit every year, board meetings, minutes and filings with ROC Delhi even in a loss year.
If you are a single founder who does not need investors yet, read about OPC registration. If you are two or more professionals sharing a practice, LLP registration may cost less to maintain. Our Private limited vs LLP comparison sets the options side by side.
Need help with private limited company registration? Talk to a chartered accountant in Delhi today. First call is free.
What documents do you need for private limited company registration?
You need identity, address and photo proofs for every director and subscriber, plus proof that the Delhi registered office exists and that the owner allows its use. MCA reviewers reject blurred or mismatched scans, so names and addresses should read the same on every document.
| Document | Needed from | Practical tip |
|---|---|---|
| PAN card | Every Indian director and subscriber | Name must match Aadhaar spelling exactly |
| Aadhaar, voter ID, passport or driving licence | Every director and subscriber | Use the same ID used for the DSC |
| Bank statement, phone or electricity bill | Every director and subscriber | Not older than two months |
| Passport-size photograph | Every director and subscriber | Plain background, recent |
| Utility bill of the office | Registered office in Delhi | Recent bill showing the full address |
| Rent agreement or sale deed, plus NOC | Owner of the premises | NOC is signed by the owner, not the tenant |
| Passport and attested address proof | NRI or foreign director | Allow extra days for attestation |
Need more detail? See our guide to documents required for private limited company registration.
How to file pvt ltd company registration step by step
The filing follows a fixed sequence on the MCA V3 portal: digital signatures first, then name approval, then the SPICe+ Part B form with its linked e-MoA, e-AoA and AGILE-PRO-S, and finally payment and approval. Per the MCA SPICe+ FAQ, one challan covers incorporation, DIN, PAN and TAN.
- 1
Collect KYC and fix the capital
Agree shareholding, authorised capital and the main business objects, since capital drives the government fee and stamp duty.
- 2
Issue DSCs
A certifying agency issues digital signatures after video or Aadhaar based verification of each director and subscriber.
- 3
Apply for the name
File SPICe+ Part A with one or two names and a short note on their meaning. Approved names stay reserved for a limited period.
- 4
Complete Part B and linked forms
Fill director, subscriber and office details, then e-MoA, e-AoA and AGILE-PRO-S, where EPFO, ESIC and a bank account are mandatory and GSTIN is optional.
- 5
Sign, upload and pay
Each subscriber signs digitally, a practising professional certifies the form, and the fee is paid online.
- 6
Receive CIN, PAN and TAN
MCA issues the certificate of incorporation by email. Open the bank account linked through AGILE-PRO-S and deposit the share money.
What does private limited company registration cost in Delhi?
For a typical start-up with ₹1 lakh capital, the government outlay is small: a reported ₹0 MCA fee up to ₹15 lakh authorised capital, Delhi stamp duty estimated near ₹360, and DSC charges. Professional fees vary by provider and scope, so compare what each quote includes.
| Charge | Reported amount | Note |
|---|---|---|
| SPICe+ MCA fee, capital up to ₹15 lakh | ₹0 | Secondary source citing Rule 38; not confirmed on an MCA page |
| Stamp duty on MoA and AoA, ₹1 lakh capital | About ₹360 | Rises with capital |
| Separate name reservation | About ₹1,000 | Only if Part A is filed alone |
| DSC for each signatory | As per certifying agency | Validity depends on the certificate bought |
| Professional fee | Packages advertised from about ₹999 plus government fees | Online platforms, seen October 2026 |
Sources: government fee structure; Delhi stamp duty estimate. CA in Delhi gives you a fixed quote before any work starts.
How long does private limited company registration take?
Plan for roughly one to two weeks. Published guides commonly state 7 to 10 working days, which holds when names are clear and documents are clean; a name objection or a resubmission request from MCA adds several days each time.
The slowest part is often outside MCA: waiting for a landlord's NOC, a director abroad getting address proof attested, or a bank completing its own checks on the account. Gather these early and the filing itself moves quickly.
What must a new pvt ltd company do in its first year?
The first year sets the compliance pattern: hold the first board meeting, appoint the first auditor, issue share certificates, deposit subscription money, file a declaration for commencement of business, and keep statutory registers. Ongoing ROC compliance then follows each financial year.
| Filing | When | Source |
|---|---|---|
| AOC-4, financial statements | Within 30 days of the AGM | Published ROC calendar |
| MGT-7, annual return | Within 60 days of the AGM | Published ROC calendar |
| DIR-3 KYC for each director | Once every three financial years, by 30 June (from 31 March 2026) | ICAI CLCGC note |
| Income tax return and tax audit if applicable | As per the Income Tax Department calendar | incometax.gov.in |
| GST returns, if registered | Monthly or quarterly | GST portal |
Late fee for AOC-4 and MGT-7 is reported at ₹100 per day per form (compliance calendar, checked October 2026).
Private limited company registration in Delhi: local points to know
Three local points matter in Delhi: the company falls under ROC Delhi, stamp duty is the Delhi rate, and the Shops and Establishment registration can be requested in AGILE-PRO-S during incorporation instead of applying separately later.
If your office sits in a mixed-use building in Pitampura or Netaji Subhash Place, make sure the electricity bill shows the exact unit number used in the form. Recognition under Startup India is free, is applied for on nsws.gov.in, and from February 2026 accepts entities with turnover under ₹200 crore and up to 10 years old (Startup India). Startup India has said it appoints no agency, so treat any official-sounding offer with care.
Which listed firms handle Pvt Ltd incorporation?
Khubchandani & Co. Chartered Accountants, Moneymji and Greenwolf Advisors all list private limited company incorporation among their services, each with a different focus. Use the enquiry form and we pass your details to the firm that matches your needs.
Khubchandani & Co. pairs incorporation with GST, TDS and bookkeeping for owner-run businesses. Moneymji offers registration with monthly compliance packages for start-ups. Greenwolf Advisors works with founders who also need a virtual CFO or a holding structure involving the UAE, UK or GIFT City. Read each profile on the Delhi CA firms directory, or visit our office near Pitampura.
Frequently asked questions
How many directors are needed for pvt ltd company registration?
At least two directors are needed, and the same two people can also be the two shareholders. One director is expected to be resident in India. You can add more directors later by filing the change with ROC Delhi; there is no need to fix the final board at incorporation.
Is there a minimum paid-up capital?
There is no fixed minimum paid-up capital for a private limited company today. Most small companies start with ₹1 lakh authorised capital. Keeping authorised capital at or below ₹15 lakh keeps the reported MCA fee at zero, though you can raise it later by paying the fee difference and stamp duty.
Can a salaried employee register a private limited company?
The law does not stop a salaried person from being a director or shareholder. Your employment contract may, so read it first, especially clauses on outside business and conflict of interest. Many founders hold shares while a co-founder acts as the working director until they leave their job.
Is an audit compulsory for every private limited company?
Yes. Every company, including one with no revenue, must have its financial statements audited by a chartered accountant each year. Audit is work reserved for practising CAs. Read more on our statutory audit page about what the auditor checks and when the report is due.
Is a name board mandatory at the registered office?
Company law requires the company's name and registered office address to be displayed outside the office and printed on letterheads, invoices and other official documents. In Delhi this applies to a home office too, so plan a small board when you choose a residential address.
Can a private limited company get DPIIT recognition?
Yes, private limited companies are among the eligible entity types. The company must be within 10 years of incorporation, below ₹200 crore turnover under the February 2026 rule. There is no fee, and the application is made on the National Single Window System, nsws.gov.in.
How soon can the company open a bank account?
Right after incorporation. AGILE-PRO-S includes a mandatory bank account field, so the chosen bank receives company data from MCA. The bank still completes its own checks, which can take a few days, before the account is active for deposits and payments.
Can I convert a proprietorship or partnership into a private limited company?
Yes. A running business can be taken over by a newly incorporated company through a business transfer, or a registered partnership can convert under the company law route. Each path has tax effects on stock, assets and GST registration, so plan it with your accountant before filing.
What is the late fee if annual forms are missed?
Published calendars report ₹100 per day per form for AOC-4 and MGT-7, with no upper cap. Separate penalties can apply to the company and its officers. Directors of companies that default for long periods also risk disqualification, which affects every other company they sit on.